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Announcement Number:
HOCHIMINH-2023-24
Hiring Agency:
Consulate Ho Chi Minh City
Position Title:
Secretary
Open Period:
Format MM/DD/YYYY
Vacancy Time Zone:
GMT+7
Series/Grade:
LE - 0120 8
Salary:
USD $16,364 /Per Year
Work Schedule:
Full-time - The work schedule for this position is: Full Time 40 hours per week, from Monday to Friday.
Promotion Potential:
LE-8
Duty Location(s):
Telework Eligible:
No
For More Info:
000-000-0000
hcmcrecruitment@state.gov
Overview
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
Open to:
- All Interested Applicants / All Sources
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is:
Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (90 days) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Infrequent requirement to do any of the following: work unplanned overtime or weekends, travel/work away from the duty station, make early starts/late finishes.
Duties
The incumbent serves as the Executive Secretary to the CDC/DGHT HCMC Associate Director and Deputy Associate Director by performing secretarial and administrative support duties at the highest level, using good working knowledge of the CDC/DGHT program and all program components. The duties include but are not limited to reviewing all correspondence/documents, receiving all incoming telephone calls and meeting visitors courteously, providing translation and interpretation services, composing complex and technical correspondence; preparing and submitting travel vouchers, faxes and other reports for the Associate Director and Deputy Associate Director; the incumbent also serves as Administrative Assistant to technical staff of CDC HCMC.
Qualifications and Evaluations
Requirements:
EXPERIENCE: A minimum of five (5) years’ experience in the field of secretarial/administrative management is required with at least two of the five years must be as a Secretary/Administrative Assistant to a middle or senior manager (at the Executive Level).
JOB KNOWLEDGE:
Mastery of English/Vietnamese grammar, spelling, punctuation, paragraphs and sentence structure (syntax) is required. Demonstrated proficiency in typing various correspondence formats (i.e., memoranda, letters, reports, faxes), as well as standardized documents and forms is required. Thorough knowledge gained from prior work experience in providing dependable secretarial/administrative support and assistance to the executive management level is required.
Education Requirements:
Completion of a university degree in any of the following areas is required: Business, Management/Administration or Language.
[please upload degree as verification of educational requirement]
Evaluations:
This may be tested.
LANGUAGE: Fluent Level Speaking/Reading/Writing of English is required; and Fluent Level Speaking/Reading/Writing of Vietnamese is required.
Please clarify level of your English and Vietnamese language skill on your application.
SKILLS AND ABILITIES:
The ability to work effectively in a team environment is required. The incumbent must be able to work calmly, tactfully, and effectively under pressure and to demonstrate extreme flexibility to manage more than one activity at a time in the performance of daily administrative management duties and responsibilities. In addition, excellent communication and interpersonal skills are critical for: 1) the maintenance of productive working relationships with office personnel; 2) gaining acceptance of Agency-specific changes/decisions relative to secretarial support. Excellent interpersonal and communications skills are required to develop and maintain collaborative and effective working relationships. The incumbent is required to have: 1) the ability to follow oral instructions and to organize, prioritize and follow through on all assignments with minimal oversight; 2) strong proof reading skills; 3) a strong focus on “attention to detail”; 4) and demonstrated proficiency in word-processing, spreadsheets, databases, and other computer programs.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff working at the U.S. Mission in Vietnam will receive the following allowances and benefits in addition to the annual basic salary listed above
1. Allowances: Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years). Miscellaneous Benefits Allowance: US$1,000 per annum for FSN-09 and below, and US$3,000 per annum for FSN-10 and above.
2. Benefits:
- Tet Bonus - one-month basic salary. Merit Based Compensation - annual salary increase based on performance.
Annual leave: 120 hours per year and the annual leave hours will increase every five years of creditable service according to local labor law. Sick leave according to local labor law
Family leave: up to 5 days and other special leave as stipulated in the local labor law
American and Vietnamese holidays up to 21 days per year
Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance. Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each eligible family member.
Mission cash award for outstanding performance
Training opportunities abroad, in-country, on-the-job and online sources for professional career development.
For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a Public Trust or Background Investigation clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
- Residency and/or Work Permit
- University Degree
- Certificate or License
Eligible Family Member Applicants:
- Copy of Sponsor's Orders/Assignment Notification (or equivalent)
- Passport copy
- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Consulate General Ho Chi Minh City.
